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Attention Vendors: 2021 Caribbean American & Heritage Foundation Inc Festival has been canceled.
 
  • 2021 Food & Beverage Vendor Application 

  • 2021 Commercial Vendor Application 

  • 2021 Non-Profit Application

  • 2021 Vendors Handbook 

 

Please email our office for a response to festivalvendors@cahfla.org or Call 800-714-969

 

Do I need to fill out an application? 

 

Caribbean American & Heritage Foundation Inc Festival
VENDOR APPLICATION FAQ
What are your FESTIVAL & CONCERTS DATES? TBA FOR 2022
What is the application deadline for the festival?

 

1a.Yes. Applications may be downloaded from the Festival website http://cahfla.org/Vendor-Applications

Vendors can fill the PDF application online and submit it with their credit card information a non-refundable $25 application fee will be charged on all applications.


1b. if you do not have a credit card Vendors can fill the PDF application online, but then it must be printed out and mailed in with the required non-refundable $25 application fee.

Can I pay my application fee in cash or with a credit card?

Personal checks, money orders, and cashier’s checks are accepted, please do not send cash. Payments can be made out to Caribbean American & Heritage Foundation Inc. Personal and/or company checks will be accepted until DUE (TBD) To Be Announced. Returned checks will be charged a fee of $25.

Why is it important to enter my email address accurately on the application?

The CAHFLA will contact you via email regarding the status of your application. Failure to accurately enter this information may result in your application being overlooked.

 

If I was a vendor at the festival last year or in the past do I need to submit an application?

Yes. Vendors must re-apply each year.

 

If I submit my application early, will I have a better chance of being accepted as a vendor?

Not necessarily. It is not first-come, first-serve for submitting applications. All applications will be considered using the selection criteria and held on file until the festival is fully booked.

 

If I have more than one stand or location that I would like to apply for, do I need to complete a separate application and pay another application fee?

Yes. A separate application and application fee will be required for each vendor booth requested.

 

Can I apply if I don’t have a fully contained concessions trailer?

Food Trucks, Catering Trucks, and Food Tents are permitted.

 

What size commercial vendor booths are available?

There are multiple indoor and outdoor locations to choose from. Indoor locations vary in size from 10x10 to 10x30 booths. For more information please view page 3 of the Commercial Vendor application.

 

How much does a commercial vendor booth cost?

Prices are determined by location and size. For more information please view page 3 of the Commercial Vendor application.

 What’s included in the booth space?                                                    
  • Indoor booths include pipe and drape for side and back walls / you can also provide your own booth it has to meet our standard.

  • Outdoor booths include a tent and light fixture for a specified booth size.

  • Basic electricity is provided - one outlet, 110 volt/20 amp services, at no charge. If further electricity is needed there will be an additional charge.

Are tables and chairs provided?

No, we do not provide tables or chairs for any booths, please bring your own / you can rent for a fee.

Does my booth need to be staffed at all hours of the festival?

Yes, vendors are required to staff booths at all hours of the fair.  11 a.m. to 7 p.m. throughout festival days.

I have submitted my application, now what do I do?

You will receive an email confirmation which is proof that your application and $25 application fee have been received and filed with our office. The following are the various stages an application will go through. You will be notified your application is approved or not.

 

  • Received – Payment confirmation email showing your application and payment has been received.

  • In Review – Your application is now being reviewed by our office based upon the established selection criteria. The review process takes up to two (2) weeks, so please be patient. 

  • Declined – Your application was declined based upon the selection criteria. Your application will remain on file for consideration should space become available. Notification of available space could be as late as one week before the festival so if you have committed to another festival, venue or cannot set up within a short amount of time, we understand. This will not affect consideration for future applications.

 

Is the application fee a deposit towards my booth rental if my application is approved?

No. Your application fee only goes toward your application. Fees for rent and other items are separate from the application fee.

 

Is the application fee refundable if I am not accepted?

No. Your application fee is non-refundable.

Do my application and fee carry over to be considered as a participant in the future CAHFLA festival?

No. Your application and fee are only applicable for consideration for the current Festival only. Everyone must reapply each year.

 

How do I find out about the new tax guidelines for reporting sales made on the state-designated festivals?

Visit the https://www.cdtfa.ca.gov/industry/state-fairgrounds.htm website to learn more about Assembly Bill 1499.

 

Do I need insurance?

All Vendors must provide the festival office with original insurance certificates which evidence the following coverage’s from companies licensed to issue such insurance in the State of California:

  • Commercial general liability insurance, on an occurrence basis, with limits not less than $1,000,000 combined single limit per occurrence (for injury, death, property damage, or other occurrences)

  • For contracts involving extensive use of vehicles (automobiles, trucks, or other vehicles) on or near the festival grounds, commercial automobile liability insurance, on an occurrence basis, with limits of not less than $1,000,000 combined single limit per occurrence (for injury, death, property damage or other occurrences)

  • Any other insurance required by law or the State of California for this type of activity or event.

  • The insurance certificates must also include the following:

  • The dates of inception and expiration of the insurance.

  • A statement that the following are listed as additional insured’s: The County of the event being held; the Caribbean American and Heritage Foundation The City of Los Angeles; the Los Angeles County Economic Development Agency; and the officers, employees servants, and agents of these entities;

  • A statement that the insurance cannot be canceled or reduced until after seven (7) days after the event, festival, and or concert.  

  • A statement that the certificate holder shall be: Caribbean American and Heritage Foundation, Inc Festival 375 Redondo Avenue Unit 414 Long Beach California 90814

  • If you cannot furnish the required policy, it may be purchased from CAHFLA through the Festival for fee for Commercial Vendors and fee for Food/Beverage Vendors to be determined.  Prices will include a $10 Festival processing fee.

Insurance must be on file ten (10) days before the event. You will not be permitted to set up without insurance.  

NO EXCEPTIONS!

 

Do I need a seller's permit?

Every seller is required to have a valid resale number in order to conduct business. We must have a copy of your seller permit.  

 

Do I need workers comp?

Yes!

If you do not require or are exempt from carrying workers’ compensation insurance under California law, you must file a letter with proof of such exemption with the Commercial Sales Department as required above in place of the certificate of insurance, but you must obtain such insurance if the basis for its exemption subsequently is no longer applicable.
For more information visit: California Department of Industrial Relations, Division of Workers Compensation, or the State Fund Compensation Insurance Fund (SCIF).

 

Is there lodging nearby?

Yes, there are several hotels nearby. http://cahfla/Information/Places-to-Stay

 

I have more questions. What do I do?


The best way to get answers to your questions is to email the Caribbean American and Heritage Foundation Inc at festival@cahfla.org

 

Caribbean American & Heritage Foundation Inc CAHFLA is a non-profit organization that produces the annual Haitian Heritage Festival, Caribbean Heritage Festival and partners, collaborate, hosts supports, and or sponsors a number of other Caribbean plus events and community and Caribbean programs throughout the year.

 

Our mailing address is:
Caribbean American & Heritage Foundation Inc
375 Redondo Avenue Unit 414
Long Beach California 90814

Telephone: 800-714-9697 efax: 888-383-9338

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